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HSE National Procedure

HSE Data Protection - Dealing with the Provision of Information to Public Representatives (TDs, Senators, MEPs and Local Representatives)


Topic: Data protection provision of information to public representatives
Document Owner: Assistant national director parliamentary affairs division
National Group: Parliamentary affairs division, office of the chief executive officer
Effective From: 01 December 2023
This Procedure is to ensure that we understand the Data Protection Commission (DPC) guidance documents, handle sensitive personal data carefully and at the same time provide an efficient and effective service to Oireachtas members as required under the Health Act 2004.
HSE Data Protection - Dealing with the Provision of Information to Public Representatives (TDs, Senators, MEPs and Local Representatives) PDF, 1.34MB

The Data Protection Commission issued guidance documents in 2018 for elected representatives which sets out how data controllers including public organisations should deal with elected public representatives with regard to the disclosure of information to representations and parliamentary questions in the context of GDPR and the Data Protection Act 2018. In this regard the DPC guidance document entitled Guidelines on the processing1 of personal data2 by Elected Representatives3 under section 40 of the data protection act 2018 (the DPA 2018), is the document that is relevant to public bodies, particularly pages 11-18 should be carefully read and considered alongside this procedure.

A copy of the DPC advice document is circulated with this procedure and it can also be downloaded from the Commission website at:-

www.dataprotection.ie/en/guidance-landing/elected-representatives-general-data-protection-regulation-and-data-protection-act

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