The Internal Controls Questionnaire (ICQ) is conducted online via the Smart Survey site. Staff will receive the link via email however you can also access the survey via the following link
2025 CARP Survey Link (TO BE UPDATED)
ICQ online - the statements/questions
The sections within the CARP include:
- Confirmation of Mandatory Training Completion
- Key Policies and Requirements
- Payroll
- Travel and Subsistence / Other Staff Costs
- People
- Information Technology
- Fixed Assets
- Procurement
- Financial Monitoring and Financial Reporting
- Grants to Outside Agencies
- Income and Cash
- Patients' Private Property
Remember to download a copy of the 2025 ICQ Statements incl. Guidance Notes below and complete the questionnaire offline before accessing the survey site.
2025 CARP Statements - incl. Guidance Notes (Word, size 164 KB, 45 pages)
Additional Information on the Statements
At the start of the online questionnaire, each participant is asked a series of introductory questions. The responses to these questions will determine which statements appear within the participant’s questionnaire.
The introductory questions determine whether you are a:
- Line Manager
- Budget Holder
And whether you have any responsibility or involvement in relation to:
- Procurement
- Finance
- Income/Cash or the movement of funds in and out of HSE bank accounts
- Travel & Subsistence / Other Staff Costs
- Submitting claims yourself or
- Approving claims submitted by others
- International transfer of personal data
- Capital Projects or Property Transactions
- Grants to Outside Agencies
- Patients’ Private Property
This means that a participant who in not a line manager or a budget holder, and is not involved in any Procurement or Finance activities, or other specific activities related to Income/Cash, Travel & Subsistence, Grants to Outside Agencies and Patient Private Property, will see a limited number of Core statements only. Core statements are statements that are relevant to ALL staff.
Where a participant confirms that they are not involved in these areas, by selecting the “NO” response to these introductory questions, they will not see the sections/statements relevant to these areas when they complete their survey. If they answer YES to confirm their involvement in these areas, they will be required to provide a response to those sections/statements.
Participants who select Capital & Estates, Human Resources, Procurement or Technology & Transformation as being the division they work in will also see a small number of additional statements.
ICQ - the responses
You should consider the following when answering the ICQ:
- Yes - Indicates compliance - confirming awareness of the policy referenced in statement or confirming the control referenced is in place.
- No - Indicates non-compliance - lack of awareness of policy referenced in statement or the control referenced is not in place. Highlighting potential weakness.
- Work in Progress - Indicates the control is not fully in place however work in this area is in progress that will address this potential weakness.
- Not Relevant - This statement/control may not be directly relevant to you or your area of responsibility. Or the particular scenario referenced in the statement did not occur during the year (there are notes within the ICQ to prompt you on these type of "scenario" statements).
Remember: You are answering for yourself and your direct reports only (if have direct reports).
