Procurement

 Led by John Swords, National Director of Procurement 

John 

The HSE is accountable for effective and compliant procurement that delivers value for money with security of supply. To support the delivery of health and social care services, the HSE, as the largest purchaser in the state, has a procurement spend of approximately €4 billion on goods and services on an annual basis. Procurement activities take place within a regulated environment underpinned by complex EU and national legislation.

Procurement objectives

Support service delivery across the health sector: Provide continuity of supply; ensuring availability of appropriate quality goods and services where needed, when needed. 

Maintain effective governance and compliance: Ensure the HSE and all staff members comply with procurement Directives, Legislation, Circulars and other legal requirements. 

Achieve greater value for money to support reinvestment into patient care and service delivery: Ensure that purchasing is carried out in a coordinated and strategic manner that maximises opportunities for savings and improved compliance. 

Facilitate environmental, societal and economic objectives through procurement: Encourage and stimulate opportunities for green procurement, innovation, social inclusion and participation by SME and micro enterprise in the procurement process.

HSE Procurement Shared Services

The following shared services functions support the end-to-end procurement process.

Sourcing and Contracting

  • Operates on a public sector wide basis in collaboration with the OGP and directly procures and establishes compliant contracts for the health specific expenditure categories.
  • Sourcing and establishment of contracts to enable self-service procurement. 

Logistics and Inventory Management

  • Manage the purchase and storage of goods to optimise efficiencies for service delivery.
  • Drives greater efficiencies through management of stock at the point of use. 

Corporate Procurement Planning and Compliance Improvement

  • Responsible for coordinating multi-annual procurement planning, procurement relationship management, compliance improvement and capability and capacity development across Hospital Groups, CHOs. Section 38 and 39 Agencies and Corporate Services.

Business Systems

  •  Provide business and system analyst support for procurement related systems including the Integrated Financial Management System (IFMS).
  • The provision of self-service procurement within thresholds through digital enablement.

Customer Information

The HSE Procurement Portal provides access to:

  • PSR - Procurement Support Request: An online form to request tendering support for the Health Sector. If you require HSE Procurement to source on your behalf and manage a competitive sourcing competition, the PSR Form should be completed. Access the PSR form.
  • PACE - Procurement Agreements & Contracts eRepository: Details of HSE/health sector agreements and contracts for goods & services.
  • PACT - Procurement Assessment Compliance Tool: An online self-assessment tool to report on all expenditure >€25k as required by Code of Practice for the Governance of State Bodies and Department of Finance Circular 40-02.

Access to PACE & PACT requires system registration. Register to access to PACE & PACT

For General Queries regarding Procurement, please contact Us

Supplier Information

The HSE has an extensive network of suppliers with the overwhelming majority being made up of SME’s (small-to-medium enterprises).

HSE Procurement are committed to engaging and collaborating with the supply base, this continued engagement with current and prospective suppliers will be required to assist in transforming how services are delivered along with achieving agreed Sláintecare objectives. 

Please refer to our Supplier Charter for more information

HSE Procurement Contact Us

National Director of Procurement
John Swords
Dr. Steevens’ Hospital,
Dublin 8.

Email: ellen.robinson@hse.ie 

Assistant National Director Procurement
Head of Logistics & Inventory Management
Fra Mollen
HSE Procurement,
National Distribution Centre (NDC),
Burlington Business Park,
Tullamore,
Co Offaly. 

Email: francis.mollen@hse.ie

Assistant National Director Procurement
Head of Sourcing & Contracting
Siobhan Dunphy
Dr. Steevens’ Hospital,
Dublin 8.

Email: siobhan.dunphy@hse.ie 

Assistant National Director Procurement
Head of Corporate Procurement Planning & Compliance Improvement
Julie Ryan
1st Floor,
Kylecourt Clinic,
Old Davitt Street,
Tipperary Town
E34 W983

Email: julie.ryan@hse.ie  

Assistant National Director Procurement
Head of Business Systems
Brian Long
Ballycummin Avenue,
Raheen Business Park,
Limerick 

Email: brian.long1@hse.ie

HSE Standard Terms for Services & Supplies

The objective of HSE's Standard Terms for Service & Supplies is to protect HSE's commercial interests in a fair and reasonable manner with due regard to the rights of the contracting party.

View HSE Standard Terms for Services and Supplies (PDF)

Overarching Rules & Regulations

HSE Procurement is governed by legislations, government policy, circulars, internal procedure and relevant guidelines

Overarching Rule and Regulations document (PDF)

National Financial Regulations

National Financial Regulations YouTube Training Videos

The HSE Corporate Procurement Plan 2022-2024

The HSE Corporate Procurement Plan 2022-2024 sets out the key priorities to be delivered over the next three years to improve and enhance procurement activities with the health service

Access the HSE Corporate Procurement Plan (PDF)

IFMS - Integrated Financial Management System

IFMS Project

The implementation of IFMS and first go live of sites in 2023 will bring about changes in how the HSE will engage and collaborate with suppliers. It is important that suppliers are proactive and begin to ready themselves for new ways of working with the HSE. These new ways of working and engagement include:

  • Centralised invoicing and data capture
  • Transparency across the health sector
  • Unique Material and Service Codes

Office of Government Procurement (OGP)

HSE Procurement work in collaboration with the OGP in support of the government strategy for procurement across the public sector. Common categories of products and services are procured by the OGP.

The HSE procure health specific categories and also health specific categories for other Departments and agencies.

The HSE continues to govern the procurement operations of the health system for health specific purposes as set out in the Health Act.

Read more about the Office of Government Procurement