IFMS is a single Integrated Financial Management and Procurement System for the entire Health Sector.
The implementation of IFMS will bring the following key changes for suppliers:
- greater use of electronic documentation - electronic purchase orders, invoicing, etc
- greater use of digital catalogues
- centralised management of invoices, meaning a streamlined Accounts Payable process for service providers
- single vendor number for all HSE orders and services
Key actions to take:
- ensure a valid HSE Purchase Order (PO) number is printed on all invoices. Invoices which do not contain a valid PO will be returned to you, resulting in delayed payment
- include your BIC/IBAN on all invoices
- invoices submitted via email should be in .pdf format. One invoice per PDF. Do not include supporting documents (GRN, Timesheets, etc.). These should be sent to the HSE staff member who issued the PO
- ensure no personal details for a patient/service user are included on invoice
IFMS roll out and locations
Resources
Please read our Supplier Frequently Asked Questions (PDF, size 488.5 KB, 5 page)
Supplier Best Practice Guide (PDF, 71 KB, 1 page)
SAP Ariba FAQ (PDF, 275 KB, 4 pages)
IFMS Supplier Helpdesk (PDF, size 133.6 KB, 1 page)
Correspondence to Suppliers
