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NDTP Doctors Integrated Management E-System

DIME is a quadripartite system which encompasses National Doctors Training & Planning, the Irish Medical Council, the Postgraduate Medical Training Bodies and Clinical Sites. The DIME system continues to be upgraded and developed on an on-going basis and currently consists of six separate modules:

1. NCHD Post Matching 

2. National Employment Record (NER)

3. Consultant Post Matching

4. Occupational Health

5. Consultants Application Portal (CAP) and

6. Training Supports

Currently there are approximately 6800 NCHDs with access to the NER Portal and approximately 500 service users that have access to some or all of the DIME modules. These service users include Medical Manpower teams, Postgraduate Medical Training Bodies and Occupational Health Departments.

Background of DIME Modules 

NCHD Post Matching Module: A National NCHD Database was developed by the HSE and rolled out in July 2011. The primary function of the database was to enable registration, training and employment details of NCHDs to be collated and shared in one central national system. 

National Employment Record (NER): In October 2015, the NER was rolled out nationally. This enhanced existing DIME functionality by incorporating an efficient management system of pre-employment screening documentation that NCHDs must provide prior to commencing a new post. The NER Module reduces the burden of paperwork on NCHDs by providing a central location for this documentation to be stored and accessed by their employers. 

Consultant Post Matching Module: The Consultant Post Matching Module was rolled out nationally in 2017. This Module gives NDTP the ability to create Consultant posts approved by the Consultant Applications Advisory Committee (CAAC) on DIME. Employers are then able to assign consultants to their respective posts. The recording of all posts allows for more accurate reporting at local and national level and helps to inform workforce planning decisions. 

Occupational Health Module: The Occupational Health Module was rolled out nationally in May 2017.  Its aim was to further reduce the burden of paperwork for NCHDs when rotating by replacing hard copy Occupational Health documentation with a paperless system managed via their NER Account. NCHDs now complete pre-employment health questionnaires online, and upload immunisation documentation directly to DIME. These documents are then screened by Occupational Health practitioners through a secure Occupational Health Module and doctors are passed fit for employment through DIME.

Consultant Applications Portal (CAP): The Consultant Applications Portal (CAP Module) was rolled out nationally in June 2018 following a successful pilot period in Quarter 1 2018. The CAP Module is used to apply for new posts, replacement posts and for the restructuring of existing posts. The purpose of the CAP Module is to expedite the process of consultant post approval and to allow visibility and transparency for stakeholders throughout the process. The Portal facilitates users to complete, verify, submit and track consultant application forms from the initiation stage to approval online. The introduction of this Module has helped to minimize errors and improve traceability of forms as well as providing a centralized paperless system for all users to access.

Training Supports Module:The new Training Supports Scheme (TSS) came into effect from Monday July 8th 2019. NDTP has created a new TSS module that enable NCHDs and Medical Manpower Departments to manage the administration for the Training Supports Scheme using a streamlined centralised system which also provides transparency throughout the entire process for all stakeholders.

Irish Healthcare Awards

NDTP are pleased to announce the National Employment Record (NER) was the winner in the 'Best use of IT' category at the November 2016 Irish Healthcare Awards. The award recognises this innovative system which benefits both NCHDs and employers.

At the February 2017 CIPD Awards the National HR Division of HSE received a Special Recognition Award. Special mention was given to the development of the National Employee Record and the work of Diversity, Equality & Inclusion and the HR People Strategy.

NDTP would like to thank all those NCHDs who have opened NER Portal Accounts and Medical HR Departments Nationally for working with us to ensure the success of DIME.

CIPD3 CIPD2

The DIME Team can be contacted at dime.team@hse.ie