Antimicrobial Stewardship (AMS) Policy for Your Practice

What does it mean for me? Where do I start?

You hear the words PDSA and rapid cycle analysis and get a sinking feeling

What is Antimicrobial Stewardship (AMS)?

AMRIC Infection Prevention and Control & antimicrobial stewardship online education learning programme has an accredited course on antimicrobial stewardship.

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AMS refers to coordinated interventions designed to improve and measure the appropriate use of antimicrobials by promoting the selection of the optimal antimicrobial drug regimen, dose, duration of therapy, and route of administration. Antimicrobial stewards seek to achieve optimal clinical outcomes related to antimicrobial use, minimize toxicity and other adverse events, reduce the costs of health care for infections, and limit the selection for antimicrobial resistant strains, 

It is easy to get put off by the term AMS especially when you read about AMS teams in hospitals and at community level in other countries who have better resourced AMS programmes but there are key elements to AMS that all GP’s already practice – they just might not use the terminology and have not formally documented it as the Practice AMS Policy.

Key elements/core principles of AMS are to ensure the following:

  • You prescribe the right antibiotic, antiviral, antifungal for the patient in front of you considering age, other medical conditions ,pregnant ? Long term care resident ?
  • Choose the right dose, duration, and route for the condition you are treating
  • You cause the least amount of harm to that patient , consider drug interactions, allergy and toxicity.
  • You cause the least amount of harm to future patients by increasing antimicrobial drug resistance
  • Do not prescribe for obvious self-limiting viral infections
  • Only use antibiotic’s for suspected bacterial infections
  • Promote use of immunization to minimize infections
  • Practice good infection control to minimize the spread of infections

Helpful resources for you to use>

Posters, leaflets and useful tools to view and download for GPs, Out of Hours services and the public

Under the Weather

This is a patient self help website advising patients on how to manage common self limiting infections by themselves, what they can do, what to look out for and when they should seek help. It discourages inappropriate use of antibiotics and can support you in reinforcing the advice you have use in your patient consultations.

Now you have all the tools formulate your Practice AMS Policy. Key things it should state are:

  • We use to guide best antimicrobial choice to minimize AMR
  • We prescribe preferred antibiotics for primary care as per HSE Medicines Management Programme
  • We promote all immunizations to our patients recommended but national immunization guidelines and run seasonal influenza and pnemococcal winter vaccination promotions each year
  • We promote good Hand Hygiene and Respiratory and cough etiquette in our practice HH and Cough posters displayed, Alcohol rub available, tissues and waste paper baskets in wait rooms (found in the appendix of the above IPC guidance)
  • We promote self care for self limiting viral infections

How do I demonstrate Quality Improvement (QI) in action?

You can demonstrate improvement by using a simple antibiotic prescribing audit (Appendix one) to show policy in action. You can use this rapid cycle analysis audit tool to show compliance with recommended preferred antibiotics – repeat it once month for 4 cycles to demonstrate QI over time.

How practice has reduced e.g. co amoxiclav, quinolone, macrolide use as % overall prescribing.

By using the audit tool you will have a measure of how compliant you are with recommended preferred antibiotics. Then use the model for improvement and PDSA methodologies to help to make small continual changes to improve your practice. By re-measuring using the audit tool you can check for improvements in your practice.

Model for Improvement PDSA Cycle
plan act study do2

plan act study do

So Now you are using all the “QI language “and can demonstrate to HIQA that you have a Practice Antimicrobial Stewardship Policy.

Demonstrate it is an active and effective policy by showing you quality improvement in action using the rapid cycle analysis audit tool.

 You now have also completed several PDSA cycles too.

Rapid cycle analysis preferred antibiotics audit tool

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Download and use the Rapid cycle analysis preferred antibiotics audit tool

Instructions for use:

  1. Take 10 consultations where you prescribe and antibiotics. During consultation record columns 1-5 without consulting any resource i.e. what you usually use in this clinical situation
  2. Set aside sometime and sit down and open up listed resources and the fill rest of columns
  3. Score your self as % preferred antibiotics used % overall correct i.e you can justify using “red “antibiotic and why
  4. Document what you learned e.g must use 7 day course for UTI pregnancy, my first line for condition x was incorrect
  5. Set a target /goal /QI improvement e.g. Seem to use lot of macrolides and not justified can I reduce this


Seem to have lot registered as penicillin allergic –having read penicillin allergy tips must explore notes and hx with patients to make sure they are truly penicillin allergic. Then you could start another sheet for this i.e. take next 10 patients documented as penicillin allergic and try to see what % it is likely to be true penicillin allergy BUT remember to document your findings and up load them as part of you CPD audit requirements.


Realise my UTI prescribing is incorrect on number of occasions wrong does, wrong duration for that patient too long, not first line drug so each time I'm going to open up the guidelines and check and start new sheet just for UTI then score your self after 10 UTI consultations. Document your improvement.

Antibiotic UTI prophylaxis audit tool 

Download and use the antibiotic UTI prophylaxis audit tool.

Instructions for use:

1. The aim of this UTI prophylaxis audit tool is to enable review of patients currently prescribed antimicrobials for prophylaxis of urinary tract infections (UTIs). 

2. Identify some or all of your patients currently prescribed prophylactic UTI therapy. This can be done by using your prescribing software.

3. Aim to audit a small sample e.g. 5 – 10 of your UTI prophylaxis patients at a time.

4. Fill out each column on the Data Entry Template for each of your selected UTI prophylaxis patients. 

5. The data entry template for the UTI prophylaxis audit tool is available as a paper-based version or an electronic (excel) tool which has auto-analysis. Further Instructions and guidance can be found within the tool. Please note the electronic tool is a macro-enabled file. Depending on your version of excel, you may receive prompts to ‘Enable Editing’ and ‘Enable Content’ for optimal functionality.

6. To complete this audit cycle you should repeat after 6 months to demonstrate the improvements made e.g. 100% of patients now have review/stop date documented.

Infection Prevention and Control (IPC) Guidance document for Irish General Practice

There is a HSE dedicated section on Infection Prevention and Control which is maintained by the AMRIC division of the HPSC. Health Care Associated Infection and Antimicrobial Resistance

Here you will find resources on Hand Hygiene, Multidrug resistant organism including CPE , excellent patient information leaflets etc.

This section supports the implementation of:

There is a 2013 Introductory guidance document specific to Infection Prevention and Control in the Irish General Practice setting which you may find helpful in planning for your own practice

The ICGP launched an e-learning module on IPC in May 2016 which was filmed in the Irish GP setting

Reviewed June 2021

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